IFilterShop MSG IFilter Server Edition Release 5.0 README

CONTENT OF README FILE


General Information

MSG IFilter is a plug-in that allows Microsoft Search products and services to index emails stored in MSG format, enabling customers to search and organize their content. MSG IFilter extracts all valuable information from saved emails and their attachments. This information includes MSG properties and content, list of attached files and their content. MSG IFilter also supports recursive indexing of MSG attachments.

MSG IFilter supports Indexing Service, SharePoint Portal Server, SQL Server Full-Text Search, Window Search Service and all other products based on Microsoft Search technology.


System Requirements

MSG IFilter requires Extended MAPI which is provided with MAPI-based applications such as Microsoft Exchange Server MAPI Client or Microsoft Outlook (ver. 98 or later). On Windows x64 platform MSG IFilter requires 64-bit edition of Microsoft Outlook 2010.

MSG IFilter supports the following Microsoft server operating systems:

MSG IFilter supports the following Microsoft desktop operating systems:

MSG IFilter supports the following Microsoft Search products


Information Retrieval

MSG IFilter extracts message body and the following metadata from emails stored in MSG format:

MSG metadataProperty NameProperty TypeDescription
FromFromVT_LPWSTRSender's display name and e-mail address
ToToVT_LPWSTRTo recipient's display name and e-mail address
CcCcVT_LPWSTRCarbon copy recipient's display name and e-mail address
BccBccVT_LPWSTRBlind carbon copy recipient's display name and e-mail address
CategoriesCategoriesVT_LPWSTRKeywords that help user keep track of items
ImportanceImportanceVT_LPWSTRSender's opinion of the importance of the message
SensitivitySensitivityVT_LPWSTRSender's opinion of the sensitivity of the message
SubjectSubjectVT_LPWSTRSubject of the message
HasAttachmentsHasAttachmentsVT_BOOLIndicates whether the message has attachments
CreationTimeCreationTimeVT_FILETIMEDate and time the message was created initially
LastModificationTimeLastModificationTimeVT_FILETIMEDate and time the message was last modified
SubmitTimeSubmitTimeVT_FILETIMEDate and time the message was submitted by Sender
DeliveryTimeDeliveryTimeVT_FILETIMEDate and time the message was delivered and stored at the server

In accordance to Microsoft IFilter specification, MSG IFilter defines each metadata as combination of Property Set and Property Name. All MSG metadata belong to {AB398F16-3FE9-4A6D-9264-AB4CDFBDD23F} Property Set GUID.

MSG IFilter indexes content of the attached files. Out of the box MSG IFilter indexes attached Microsoft Office, HTML and plain text files. For other file types it may invoke appropriate IFilters. Its functionality can be further extended by installing IFilters from IFilterShop or other providers. MSG IFilter supports recursive indexing of MSG attachments.

For each attached file MSG IFilter returns its name as text content of the MSG file. Text content is defined as standard Indexing Service "Contents" property with Property Set GUID = {B725F130-47EF-101A-A5F102608C9EEBAC} (PropertyStorage) and Property Name = 19 (0x13).


Office Document Properties

MSG IFilter outputs the following standard Indexing Service properties as duplicates of certain Message properties.

Property Friendly NameProperty Set GUIDProperty NameDescriptionOpenOffice element
DocAuthor{F29F85E0-4FF9-1068-AB91-08002B27B3D9}4Author of the documentFrom
DocCreatedTm{F29F85E0-4FF9-1068-AB91-08002B27B3D9}12Time document was createdCreationTime
DocKeywords{F29F85E0-4FF9-1068-AB91-08002B27B3D9}5Keywords for the documentCategories
DocLastSavedTm{F29F85E0-4FF9-1068-AB91-08002B27B3D9}13 Time document was last savedLastModificationTimee
DocSubject{F29F85E0-4FF9-1068-AB91-08002B27B3D9}3Subject of the documentSubject
DocTitle{F29F85E0-4FF9-1068-AB91-08002B27B3D9}2Title of the documentSubject


Installation Instructions

MSG IFilter requires Extended MAPI which is provided with MAPI-based applications such as Microsoft Exchange Server MAPI Client or Microsoft Outlook (ver. 98 or later). On Windows x64 platform MSG IFilter requires 64-bit edition of Microsoft Outlook 2010 or later.

Setup file is a self-extracting archive that must be downloaded and opened on the machine where you wish to use MSG IFilter.

  1. Stop all appropriate Search services.
  2. Uninstall any previous version of MSG IFilter.
  3. Start setup file and follow the on-screen instructions.
  4. Start all appropriate Search services.
  5. Re-index catalogs containing MSG files.


Multiple Properties Output

By default MSG IFilter outputs multiple instances of the property as multiple properties. In products such as SharePoint Portal Server 2003 only one instance of the same value property can be indexed. MSG IFilter can be configured to output multiple instances of the property as a single value property. To enable this:

  1. Stop all appropriate Search services.
  2. Open registry key "HKEY_LOCAL_MACHINE\SOFTWARE\IFilterShop\MsgFilter"
  3. Change the value of "MultipleInstancesMode" registry key to "1". If this value is set to "0" or missing, MSG IFilter will output multiple instances of the property as multiple properties.
  4. Start all appropriate Search services.
  5. Re-index catalogs containing MSG files.

Additional Setup Steps

Some Microsoft Search products require additional setup steps as described below:

Search Server 2010:

  1. In SharePoint Central Administration go to "General Application Settings" page
  2. In the "Search" section click on "Farm Search Administration"
  3. Click on " Search Service Application" link
  4. On the left side menu select "File Types"
  5. Make sure that msg file type is included
  6. Restart Office SharePoint Server Search service

SharePoint Server 2010:

  1. In SharePoint Central Administration go to "General Application Settings" page
  2. In the "Search" section click on "Farm-Wide Search Administration"
  3. Click on " Search Service Application" link
  4. On the left side menu select "File Types"
  5. Make sure that msg file type is included
  6. Restart SharePoint Server Search 14 service

SharePoint 2013 or later:

  1. In SharePoint Central Administration go to "General Application Settings" page
  2. In the "Search" section click on "Farm Search Administration"
  3. Click on " Search Service Application" link
  4. On the left side menu select "File Types"
  5. Make sure that msg file type is included
  6. Restart SharePoint Search Host Controller service

Microsot SQL Server

  1. Restart SQL Server service
  2. Perform a Full Population

Windows Search:

When integrated with Windows Search, MSG IFilter uses a temporary directory to process MSG files. Due to Windows Search security restrictions, IFilters are not able to utilize the default system temporary directory. Therefore, MSG IFilter must be set to work with a user specified temporary directory. To change the MSG IFilter temporary directory's settings:

  1. Stop Windows Search service.
  2. Open registry key "HKEY_LOCAL_MACHINE\SOFTWARE\IFilterShop\MsgFilter"
  3. Add new String value named "TempPath" and enter the full path to the new temporary directory. If this value is missing, empty or the path is not pointing to a valid directory, system temporary directory will be used. Please make sure that "Users" or "Authenticated Users" Group has "Full Control" permissions to the custom temporary directory.
  4. Start Windows Search service.
When using custom temporary directory, we recommend that you set it as "not indexable" in all your indexing products. Otherwise temporary files may be indexed. This will pollute the index and also can prevent temporary files from proper removal by MSG IFilter.


How to Uninstall

If you ever have to uninstall MSG IFilter application you can easily do it using any of the following methods:


Known Issues

MSG files are not searchable with Windows Search

Custom temporary directory has to be configured as described in "Additional Setup Steps" for Windows Search section above.


What's new in this version

Version 5.0

Version 4.0

Version 3.2

Version 3.1

Version 3.0

Version 2.1

Version 2.0

Version 1.9

Version 1.8


Contact Information

WWW:
http://www.ifiltershop.com
E-mail:
support@ifiltershop.com